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Savi W700 – Switching Between Desk Phone and Bluetooth Mobile Calls

Savi W740 System

Savi W740 System

How to Switch between Desk Phone and Mobile Calls Using Savi W700 Headsets

The Plantronics Savi W700 wireless headsets can be connected to three different communication devices – desk phone, PC VoIP softphone and a Bluetooth-enabled mobile phone. Calls conducted on two devices can be connected and re-engaged remotely using controls on the earpiece, and conferenced using buttons on the base unit. User manuals for the Savi W740, W745, W730 and W720/720 models can be found on the pages at these links, and describe how to connect and manage calls from the various devices. This article explains how to manage simultaneous desk phone and mobile calls remotely using the Savi W700 earpiece.

First, the Bluetooth part. Your Bluetooth-enabled mobile phone can be paired with the W700 Base* as follows:

1. Press down and hold the Bluetooth pairing button  for4 seconds (black bar on lower part of the base) until indicator LED flashes red and blue. The base will remain in this mode for 10 minutes. If it goes off, you will need to press it again.

2. Place Bluetooth mobile phone into search mode. Select SAVI 7xx  from the list of found devices.

3. If prompted by mobile phone, type 0000 as passcode.

The Bluetooth indicator LED on the W700 Base will turn solid blue when the Base has an active connection with the mobile phone.

4. While wearing headset, short press base mobile button (middle one on the top of the Base).

5. Dial test call from mobile phone.

6. End call by pressing headset call control button.

* Note that the W700 Bluetooth transmitter is in the Base, not in the earpiece. You cannot use the Bluetooth connection between wireless headset and your mobile phone no more than about 20 feet from the Base. However, the range between earpiece and Base is around 300 feet, no matter what the source of the call (desk phone, mobile or PC).

Managing simultaneous desk phone and Mobile phone calls:

You can remotely manage an incoming Mobile phone call when you are already on a desk phone call by putting the desk phone call on hold, completing the Mobile call, and then re-engaging the desk phone call, all from controls on the Savi 700 earpiece.

1. While you are engaged in a desk phone call, the phone LED (RH top Button/LED on Base) is solid green.

2. You receive an incoming call on your Mobile phone.

–  You will be alerted to the incoming Mobile call by periodic beeps in the headset earpiece.

– The Mobile connection button/LED (middle one on top of base) will start flashing green.

3. Select the headset volume control button UP or DOWN for 14 seconds to answer the incoming Mobile call.

The Base Mobile LED turn solid green, and the desk phone LED will flash red (the desk phone call is now on Hold).

4. Select the Call Control button on the earpiece to terminate the Mobile call.

The Mobile LED on the Base will go out, but the desk phone LED will be still flashing red.

5. Select the earpiece volume UP or DOWN again to re-engage the desk phone call.

The desk phone LED on the Base will now go solid green, and the call is active again.

Select the earpiece Call Control button to end the desk phone call.

For additional technical information about the Savi W700 series, please visit our website at http://www.comfortcanada.com/Plantronics/savi_w700.htm

or contact in the Calgary Alberta office at:

Western Canada Office

Calgary, Alberta
Phone: (403) 239-8414
Toll Free: 1-877-244-8414
calgary at comfortcanada.com

Plantronics HL10 Setup Tips

Savi-HL10-Aastra 9120 Hookup

Savi-HL10-Aastra 9120 Hookup

Remote Call Control Tip: Connecting a wireless headset to a typical desk phone.

The steps involved in setting up a CS500-series or Savi W700 series wireless headset system can be found on the product description pages linked above.  Before you start, please watch the Agent Training videos provided on those pages. Once you have done that, here are some additional tips:

Tip 1: Use the HANDSET PORT, not the headset port. For phones that don’t support EHS cables, if you want to enable Remote Call Control, you will need to receive and make calls by lifting the handset. Some phones do have a Headset Port, and you can connect the wireless headset to this port, and depending on your phone configuration, make and receive calls by selecting the applicable button on the PHONE. But to enable remote call control:

– Disconnect the curley HANDSET cable from the bottom of the phone

– Connect the WIRELESS HEADSET communication cable to the phone HANDSET port on the bottom of the phone (the one that the handset was previously plugged in to)

– Connect the curley HANDSET cable to the receptacle in the middle of the WIRELESS HEADSET communication cable

Now if the Wireless Headset is configured to work with your phone (see Agent Training Video referenced above), then you should be able to answer/end calls using the phone handset (you can do this simply by leaving the wireless headset connection turned on)

HL10 Position and Angle

HL10 Position and Angle

Tip 2: To enable remote call control (so you can answer and end calls when you are away from your desk), you need to install the HL10 handset lifter on the phone. This seems simple (just connect the HL10 cable to the round port on the CS500 or Savi W700 base, and stick the HL10 on the phone under the handset). BUT this need to be done with care.

Care 1: Before you permanently stick the HL10 to your phone, position the HL10 so that it will firmly pick up and set down the handset consistently. The best position is snugged up against the top part (speaker) of the handset, so that it will tip the handset up. DO NOT position it in the middle of the handset so it picks up the whole handset.

Care 2:  There is a height position on the top of the HL10 that determines how high the Handset will be lifted. Sometimes you can set this at the lowest position to just tip up the handset a little bit, so it will drop down more precisely when you end the call. However, some handsets are quite heavy, and the HL10 at that low angle may drop the handset in the midst of your call. If this happens, set the HL10 height switch to the middle or upper position so there is not so much direct downward force leveraged from the handset.

Care 3: Some phones such as the Aastra 9120 have a latch in the top handset cup, so the handset will not lift straight up from the hung-up position. It needs to be pushed forward about 1/8 of an inch before it will lift. If your phone is like this, BEFORE you stick the HL10 on securely, nudge it forward under the handset until it pushes it out of the notch. Then exercise a call-connect several times (use the ear piece call control button, or the button on the wireless system base) to make sure it picks up and sets down consistently.

Care 4:  Some phones do not have a cup at the bottom of the handset cradle to stop the handset from sliding off when it is tipped up. If this presents a problem, get a bit of foam strip tape and make a barrier on the phone so the handset can’t slide off.

HL10 with remote speaker Mic

HL10 with remote speaker Mic

Care 5:  The HL10 detects an incoming call and alerts the user through beeps in the earpiece by “hearing” the phone ring. If your phone ring volume is too low, turn it up. If the HL10 is positioned so that its built-in MIC is not positioned near enough to the phone ring speaker, connect the little remote mic (it should have been included in your HL10 package) to the HL10, and stick it on the phone over the speaker.

If you have additional questions about the Plantronics CS500 or Savi W700 , or how to select the appropriate Remote Call Control accessories (HL10 Handset Lifter or Electronics Hook Switch -EHS- cable), please visit the Comfort Telecom Canada Plantronics Wireless Products webpages, or contact our Calgary, Alberta office at calgary@comfortcanada.com.

Plantronics UC Toolkit and Setup Videos

Plantronics UC Devices

Plantronics UC Devices

Audio is a key component in your Unified Communications (UC) implementation. To help enable UC voice and audio device adoption success, Plantronics has developed the Smarter Working UC Toolkit — a handy online portfolio of best practices, IT tools, and end-user training — based on the input, experiences, and collective wisdom of customers.  Devices included in this portfolio are the Blackwire family of corded USB headsets – e.g. Blackwire C320(-M) and C620(-M), the Savi W440 and Savi W700 wireless series, the Voyager Pro UC Bluetooth UC headset, and the Calisto 800 series UC Speaker Phone

The UC Toolkit features Video Setup Guides for each device variant for a selection of UC communication tools from Cisco, Avaya, IBM, Microsoft and others. This is meant for both individual users as well as IT departments who want to download the videos for distribution to in-house users.  Click here to link to the Video Setup Guides download page.

For additional product information and pricing, please visit the Comfort Telecom Canada website, or contact us directly at the Calgary, Alberta office Toll Free: 1-877-244-8414, or email us at calgary@comfortcanada.com.

Most Popular Phone and PC Headset Systems from Plantronics

Plantronics has come out with some new wireless headset models for telephone, computer and combined UC communications in the past few months that have been really popular with our customers, both from an ergonomic perspective and for the new and improved features provided.  Here are our favorites.

CS540

CS540 Wireless Telephone Headset System

CS540 Wireless Telephone Headset System

The CS540 replaces the venerable Plantronics CS55 as the wireless telephone headset most commonly found in front offices, customer support and contact centres.  The CS540 features newly designed and extremely light earpiece, converts from earhook to headband wearing style in a jiffy, and offers longer range (350 feet) than the retired CS55.  It also includes the multi-headset conferencing feature usually reserved for higher-end wireless headsets.  This means you can conference in 3 additional users to collaborate on a call, or simply bring in a manager/trainer in conference mode to mentor a trainee on a call.

The CS500 series also offers monaural (single ear) and binaural (2-ears) models for noisier environments.

Savi W740

Savi W740 Multi Device Wireless Headset System

Savi W740 Multi Device Wireless Headset System

The Savi W740 replaces the Plantronics Savi Office WO100 Wireless Phone/PC headset system. Range (350 feet) and features are similar, but the W740 incorporates a new lighter design for the earpiece with convertible earhook, headband and neckband accoutrements all in the box. The W740 also features an optional deluxe charging cradle with hot-swappable battery which allows you to extend your working hours with the headset.  The Savi 700 series allows you to connect to three different communications devices, desk phone, computer (USB port) and Bluetooth PDA, and mix calls between the different communication media. And with Plantronics new Spokes software, you can now use the headset Remote Call Control with softphones on your Mac.

The Savi W700 series also offers monaural (single ear) and binaural (2-ears) models for noisier environments.

Voyager Pro UC

Voyager Pro UC B230

Voyager Pro UC Bluetooth Headset System

The Voyager Pro UC  is a unique Bluetooth headset system with both PDA and PC voice connectivity.  Your mobile office is now unified like never before with the next generation Voyager™ PRO UC system. With revolutionary Smart Sensor technology, you can answer a call by simply putting on your headset, and when you do, it automatically updates your softphone presence so colleagues know your availability – and that’s just the beginning from a proven performer in delivering premium sound quality and comfort. The Voyager Pro UC Bluetooth earpiece is also a great performer when you go on the road. It features advanced AudioIQ2 technology that cancels noise while retaining the natural sound of your voice, and WindSmart® technology that aggressively blocks intrusive wind noise. A great little device for combined mobile and office voice applications.

Savi W440

Savi W440

Savi W440 DECT Wireless Headset for PC Voice Applications

The Savi®440 is the first portable DECT™ headset system on the market and now includes the ultra-light WH500 earpiece. Enjoy your choice of three wearing styles and wireless freedom to multi-task up to 300 feet from your desk. And you can change the hot swappable battery (option with deluxe charging cradle) in mid-conversation for unlimited talk time. Enjoy advanced audio technology and  world class sound quality, all in one convenient, portable package. Ideal for users in campus-like business environments using a laptop for voice calls and multimedia, the hands-free Savi 440 wireless headset system has been found particularly effective when used with Dragon Speech Recognition software.

For more information about communications products from Comfort Telecom Canada, please visit out website at http://www.comfortcanada.com/, or contact us at the Calgary Alberta office at calgary{at}comfortcanada{dot}com.

Conferencing Plantronics Savi Office and Savi W700 Headsets in Mixed Environments

With the introduction of Plantronics new Savi W700 multi connectivity wireless headset series and the phasing out of the Savi Office Wireless headset systems, we wondered how the multiple headset conferencing feature would function when the two model series are mixed in the same facility. We did some testing and found the answer to be YES, you can conference any mix of Savi Office and Savi W700 headsets and bases.

First, the basics.

Here is how you set up a multi headset conference:

To set-up Savi Office and/or Savi W700 conferencing:
1. Start your call on your master headset.
2. Place a 2nd same model* headset into your base charging cradle.
2a. Or, for Over-the-Air subscription, on the guest  headset, press the headset Volume Button Up “+” for 3 seconds until the Indicator Light on the side of the headset turns ON. (you will have to do this if the guest headset is a different model).
3. Press the Subscription Button on the host base for less than one second. The Subscription Light will flash yellow and green.
4. The light will turn solid yellow, you will also hear a tone in your host  headset.
5. You now have 5 seconds to press your Call Control Button on the master headset to accept your guest. Repeat steps 2-5 for adding additional headsets.
To exit or Disconnect – Your guests can exit the call by pressing their Call Control Button. When the host headset Call Control Button is pressed to end the conference call, all guests will be disconnected.

Below are illustrations of various Savi Office and and Savi W700 combinations we tried:

W710 Headset Conferenced to a W740 Host

W710 Headset Conferenced to a W740 Host

This as a Savi W710 guest headset conferenced in with a W740 host. Note that you can not mount this guest headset into the host charging cradle, so Over the Air subscription was used.

W740 Guset Headset Conferenced to a WO350 Host Base

W740 Guset Headset Conferenced to a WO350 Host Base

This s a Savi W740 guest headset conferenced to a Savi Office WO350 base. This is an example where a supervisor conferences and mutes their headset to a CSR host station to monitor and coach.

WO350 Guest Conferenced to a W740 Host

WO350 Guest Conferenced to a W740 Host

This illustrates a Savi Office WO350 guest joining a Savi W740 call.

The following table details the various combinations tested, with some notes on the steps required to set up the conference.

Savi Office and Savi 700 Series  Over the Air (Off Cradle) Conferencing

Guest Headset

WO100 Base (1)

WO350 Base (1)

W740 Base (2)

W710 Base (2)

WH100 earpiece Over the Air Yes Yes Yes (3) (4) Yes (3) (4)
WH350 headset Over the Air Yes Yes Yes (3) (4) Yes (3) (4)
Savi W740 earpiece Over the Air Yes Yes Yes (3) (4) Yes (3) (4)
Savi W710 earpiece Over the Air Yes Yes Yes (3) (4) Yes (3) (4)
(1) Conferencing to a Savi Office WOxxx Base: While on a call you can subscribe up to three additional headsets to your base for conferencing.a.) Place the guest’s headset into over-the-air subscription mode by pushing the headset volume up button for three seconds until the indicator light becomes solid green.b.) Short press (less than one second) the subscription button on the base.The subscription light will flash yellow and green.c.) The master headset will emit a tone indicating a guest wishes to join the call.

The subscription light will then turn solid green.

d.) Press the call control button on the master headset within five seconds.

The Base subscription LED will turn solid yellow. The guest is joined to the call.

If you do not press the call control button within five seconds, the request to join the call is rejected and the guest will hear an error tone in their headset.

Guests may leave the conference call by pressing their call control button.

When they do you will hear a single tone in the master headset as each guest leaves the call.

(2) Conferencing to a Savi W700 Base: While on a call you can subscribe up to three additional headsets to your base for conferencing.a.) Press the guest headset volume up button until the indicator light turns on.b.) Short press the base subscription button while the base has an active link.c.) When the base subscription LED stops flashing green and yellow and remains solid yellow, the request to join will be heard in the primary user’s headset.c.) Press the call control button on the primary user headset within 10 seconds to accept the guest.

The Base Subscription LED will continue flashing yellow/green for about 4 seconds(4), then turns solid yellow indicating the conference link is complete and active.

Guests may leave the conference call by pressing their call control button.

When they do you will hear a single tone in the master headset as each guest leaves the call.

In the master Headset call control button is selected, it also will terminate both the master Link and the guest headset link.

(3) The Savi W700 user manuals instruct you to short-press-once the primary base subscription button first, then the guest headset volume-up control second.  This will initiate a successful conferencing sequence, but the guest headset needs to be placed in close proximity to the base, within 30 to 40 cm. Selecting the headset volume-up first, then the base subscription button (once) second, the guest headset can be at least 2-3 metres from the base.
(4) With the Savi W700 base, (but not the Savi Office WOxxx base), there is a short window after the primary user hears the guest request beep in master headset and selects the primary headset call control button, where the base subscription LED continues to flash yellow/green for a few seconds before changing to solid yellow indicating successful conference link. If the primary user selects the master headset call control button again in that window, it will cause the base Link button to turn from green to “not illuminated”.  However the actual Link is not broken, and the primary call is still active. Selection the primary headset call control button again will cause the Link LED to go solid green again, and the call and conference link remain active.

For Savi W700 product information, manuals and user tips, please visit our website at http://www.comfortcanada.com/Plantronics/savi_w700.htm, or email us in Calgary, Alberta at calgary@comfortcanada.com.

Are Plantronics Savi Office and Savi W700 Interchangeable?

Since Plantronics has announced end-of-life for the Savi Office WO100, WO300 and WO350 products, to be replaced by the new Savi W740, W710 and W720 products, we wanted to know how this would affect our customers’ installed products. Can you use your Savi Offices headsets on W700 bases and vice versa? In multi-shift environments, can you take your personal headset earpiece and mount it at any workstation with any model base?

The answer is YES YOU CAN. Below are some images and test results.

Savi Test Gear

Savi Office and Savi W700 Test Gear

We tried three modes of linking different model headsets to various headset system Bases:

1. Mounting the headset into a compatible charging cradle on another base (the WO300, WO350, W710 and W720 all use the same type charging cradles, althought the Savi Office cradles are silver/grey, while the W700 cradles are black)

2. Moving charging cradle and headset to a different base

3. Over-the-air subscription, where a headset can be subscribed/linked to a different base without mounting it in the charging cradle

Note that there is one key difference between how headsets subscribe to to the Bases. For the Savi Office Base, you have to press the Subscription button twice after you mount the headset in the cradle. For the Savi W700 series Bases, the Base recognizes the headset when it is placed in the cradle, and auto-subscription takes place without having to manually select the Subscription button.

W710 HS Mounted on WO350 Base

W710 HS Mounted on WO350 Base

The Savi W710 and W720 headsets use the same charging cradles as the Savi Office WO300/WO350, so can be interchanged between these systems.

W710 HS and Cradle Mounted on WO350 Base

W710 HS and Cradle Mounted on WO350 Base

In this case, the complete W710 charging cradle and headset have been mounted on the Savi Office WO350 Base.  Notice that the Base is silver, while the cradle is black.

WH350 HS Mounted on W710 Base and Cradle

WH350 HS Mounted on W710 Base and Cradle

This is a W350 headset mounted on a W710 system.

W740 H/S Subscribed OtA to a WO100 system Base

W740 H/S Subscribed OtA to a WO100 system Base

Any Savi Office or Savi W700 series can be subscribed to any system base over the air, without mounting it in the cradle, following the procedures below. You might do this when the headset does not fit the mounted cradle (e.g. W740 vs W710, or WH100 vs Savi W740).

To Subscribe – Headset Un-Docked

Double press the subscription button on the base. The subscription light will flash red and green. Press the volume up button on the headset for three seconds until the headset indicator light turns solid green.

When the subscription light on the base becomes solid green, the headset and base are subscribed to one another.

The following table details the various combinations tested. Note that the CS540 earpiece was successfully tested with the W740 base and cradle as they have the same form factor and use the same communication protocol.

Savi Office and Savi 700 Series  Interchangeability – Moving headsets and Cradles Between Bases

Subscription Compatibility

WO100 Base

WO350 Base

W740 Base

W710 Base

CS540 earpiece to cradle No No Yes (1) No
CS540 Over the Air Yes Yes Yes Yes
WH100 earpiece to cradle Yes (2) No No No
WH100 earpiece Over the Air Yes Yes Yes Yes
WH350 headset to cradle No Yes (2) No Yes (1)
WH350 headset Over the Air Yes Yes Yes Yes
Savi W740 earpiece to cradle No No Yes (1) No
Savi W740 earpiece Over the Air Yes Yes Yes Yes
Savi W710 earpiece to cradle No Yes (2) No Yes(1)
Savi W710 earpiece Over the Air Yes Yes Yes Yes
WH100 Cradle/earpiece to Base Yes (2) Yes (2) Yes(1) Yes (1)
WH350 Cradle/headset to Base Yes (2) Yes (2) Yes(1) Yes (1)
Savi W740 Cradle/earpiece to Base Yes (2) Yes (2) Yes (1) Yes (1)
Savi W710 Cradle/headset to Base Yes (2) Yes (2) Yes (1) Yes (1)
(1) Auto Subscription
(2) Manual Subscription

For further product information about the new W700 series, please visit our website at http://www.comfortcanada.com/Plantronics/savi_w700.htm

For information about other products from Comfort Telecom Canada, visit www.comfortcanada.com or email us at calgary@comfortcanada.com